Berry & Company respects your right to privacy and takes the protection of your personal data very seriously. We will only use your personal information to deliver services you have requested from us, and to meet our legal responsibilities.
1. The type of information we might collect from you
The personal data we might collect from you will depend upon your usage of our website, how you choose to communicate with us, and the services you engage us to provide.
We may process information relating to your contact data in order to reply to and communicate with you, such as for example your name, telephone number, postal address, email address, firm name and marketing preferences.
We may process information relating to communication data, such as for example the content of emails and website contact forms together with any associated metadata they might generate.
We may process information relating to account data should you choose to engage our services, such as for example your name, telephone number, postal address, email address, firm name, Unique Tax Reference (UTR) number, National Insurance number, your marketing preferences or a unique account identifier. We furthermore record transaction data such as details of any services you purchase from us, your payment details, or payment card details where you elect to settle your account via our payments services provider.
We may process information relating to your usage data of our website, such as for example your browser type and geolocation, IP address and operating system; as well as analytics tracking and monitoring data such as for example information relating to the frequency and duration of your visits to our website.
2. How we might collect information from you
Such information is collected from you when you fill out a form on our website: for example by leaving a "call-back" request, or by paying an invoice by debit or credit card. You may, however, visit our website anonymously.
3. Third-party service providers
Our website uses third-party cookies to collect anonymous performance analytics, such as for example Google Analytics to record how many page views we receive, and from where. Cookies are pieces of information that a website can transfer to an individual's web browser for record keeping. For a more detailed account, please see our Cookies Policy statement.
This website also uses Google Adsense and Google Adwords remarketing services to advertise on third-party websites (including Google) to those who have previously visited our website. These use cookies from Google to track and determine your interests across the web. For a more detailed account, please see our Cookies Policy statement.
Payment transactions relating to our services may be collected by our secure payments services provider, PayPal. We only share such transaction information with our payments services provider as is necessary for them to process or refund payments.
Our website contains links to other websites owned and operated by third parties. We do not accept responsibility or liability for the privacy practices of or data supplied to such third-party sites, and your use of such sites is at your own risk. Third-party websites will usually have their own privacy policies, including those relating to cookies, which you should review to satisfy yourself regarding their terms.
By using our website, you consent to our Privacy Policy and to our use of cookies in accordance with the terms of our Cookies Policy.
4. Access to your information
Any personal or company details received via our website will be used only by us. We will not sell or otherwise give away your private information to any third party, and will not disclose your information to outside parties except to verify your identity where that is a legal requirement or, with your permission, to hand over your data to another accountant that you may appoint.
Any staff having access to your information have a duty of confidentially and are bound by the ethical standards mandatory for this practice.
5. How your information is used
We may use your information for any of the following purposes:
- to contact you by email, telephone or post;
- to verify your identity in compliance with anti-money laundering obligations;
- to maintain our records to comply with our legal and regulatory obligations;
- to process financial and accounting transactions;
- to monitor and evaluate your requirements and how we might meet them; and
- to prevent or detect crime and corruption.
Our legal bases for processing your information as described above are:
- to pursue our legitimate business interests of operating and marketing our website;
- to offer and communicate our services to clients and prospective clients;
- to perform or enter into a contract to perform our services; and
- to comply with our legal and ethical obligations.
6. Retention of your personal data
We only retain your personal data for so long as is necessary to fulfil its purposes, and to meet any legal, reporting, tax or accounting requirements.
In determining the appropriate period of retention we will consider the nature, purpose, quantity and sensitivity of the personal data, as well as the potential risk of harm from its inadvertent disclosure. We will also take account of any legal requirements to retain information for any minimum set period.
7. Transfer of your personal data
Although we will do our best to protect your information from unauthorised disclosure, the internet by its very nature is prone to viruses and other forms of cyber attack which means we are unable to guarantee the absolute security of any information you might transmit to us. All such transmissions are therefore made at your own risk.
Any personal data held in our website databases will be stored on servers belonging to our hosting services provider, and be subject to our service provider's security measures.
Although normally we will process your data in our UK offices, we may transfer your personal data to hosting facilities in the European Economic Area (EEA) or outside of the EEA to countries where competent data protection authorities have made an adequacy determination as to those countries' data protection laws and safeguards.
8. Your data protection rights
You have the right to:
- access your information by requesting a copy of the data about you that we hold;
- correct your information by requesting that we put right anything that is incorrect;
- deletion of your information where you consider it no longer warrants retention;
- restrict our usage of your information, by request;
- object to how we use your information, by request; and
- withdraw your consent for us to use your information, by request.
9. Amendments
We may from time to time update this Privacy Policy by publishing a revised policy on our website. This Privacy Policy was updated on 30th September 2022.
10. Contact information
Andrew Morgan
Tel: 01935 837 873
Email: office@berrycompany.co.uk
Address: Unit 4 Newlands Farm, Batcombe, Dorchester, Dorset DT2 7BG